Dataverse Data Archiver
Empower your teams to build effortless customer service
Empower your teams to build effortless customer service
DDA (Dataverse Data Archiver) is a tool that assists businesses in reducing costs and storage problems on the Dynamics platform by archiving data to alternative storage (SharePoint). The configuration settings for this process are relatively simple, and it happens automatically.
Microsoft Dataverse (Dynamics 365) provides storage of only 10 GB across multiple instances for data storage. It does provide additional storage for files and logs. 10 GB is generally low for an organization using D365 and Dataverse for their daily operations mainly using the Email syncing feature of D365. With our experience from multiple implementations across different organizations in different countries, we have observed that most of the storage is used by emails and email related data (activity pointer, attachments etc.). We have observed that more than 50% of the data is occupied by email related tables. Buying additional storage is expensive and will add $40 per GB per month to your D365 budget, and the storage will keep on increasing.
Below are some alternative solutions for saving storage space.
Delete/ Purge old emails in D365 after certain period – This solution will not work for all users who do not want to delete the emails or may have compliance issues with deleting emails.
Export to Azure Data Lake – Azure Data lake is cost effective, and works well if you just want to archive the old data. But if you want to access the emails and want to read email with formatting, this solution won’t work again.
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Our add-in helps to optimize your Dynamics 365 storage by freeing up space occupied by emails and their attachments, allowing you to maximize the use of your existing storage capacity.
Our Dynamics 365 add-in ensures that your data remains secure by providing a storage solution that does not require data to leave your tenant. This feature ensures the protection and privacy of your data, while freeing up storage space in your Dynamics 365 instance.
Our add-in offers a seamless integration with the native Dynamics 365 user interface for accessing emails. You can easily access your emails without having to switch to a different interface, ensuring a smooth and efficient user experience.
This feature allows users to export emails and their attachments in a compressed ZIP file format, making it easy to save and transfer large volumes of data. The exported files retain their original format and can be easily accessed and opened with standard software. This can be particularly useful for archiving or backing up important emails and attachments.
With our add-in, you can easily search for specific keywords or phrases in your emails and their related attachments. This feature saves you time and effort by quickly finding the information you need, without having to manually go through each email and attachment.
Automated Periodic Email Deletion is a feature of our Dynamics 365 add-in that helps organizations manage their email storage by automatically deleting old and unnecessary emails on a scheduled basis. This reduces the risk of reaching storage limits and ensures that the most relevant and current data is retained. The deletion criteria can be configured based on age of the email. With this feature, organizations can maintain optimal storage capacity and improve system performance.
